How to create a new season

1. Close the old season

If the old season is still active, it must be closed so that it is no longer possible to register for the old season's teams.

1. Go to Setup – Seasons – and click on the old season.
2. Under the “Basic data” tab, uncheck the season active box.

It is now no longer possible to register for teams from this season.

2. Copy season

1. Go to Member system
2. Setup
3. Seasons and click on the season you want to copy.
4. Click on “Copy season”.
5. Name the season and select dates for the season's duration – and optionally for registration, and choose whether you want the season's teams copied as well. If you choose this, all teams will be copied – but not team times and comments. If you do not copy the teams, you must create them manually afterwards.

3. Adjust the new season

Click into the season again on the different tabs; you now need to adjust/create various elements.

3.1 Billing plan

The billing plan will specify how many times payment should be made, and whether it should be paid in advance or arrears. In your case – it is very simple with 1 payment, which is collected in advance.

If the billing plan is copied from the previous season, you just need to change the dates to fit – and ensure that “billing at registration” is set to “Yes”.

If you need to create a new billing plan, do the following:

1. Click “Create billing plan” – You can call it “Full season” and specify the dates for the season.
2. When the billing plan is created, click on it to open a box. In the box, under “billing at registration”, select “Yes”.

3.2 Prices

If the prices are the same as last year, you only need to adjust the dates. You do this by clicking on the price, then entering the dates.

To create new prices,

1. Click “Create price group”
2. Click on the price group
3. Then adjust the price so it fits – and add dates corresponding to the new season's dates.
4. Then go back to the prices tab and click “change price unit”. Choose per season.

NB: Note that you should not click “Registration price”. You should click on the price group – and then the “box” with the dates in. Here you enter the price.

3.3 Member data

Tick the boxes for which data should be provided at registration

4. Create teams

If you have the same teams as last season, you do not need to do anything more.

If you need to create new teams, do the following:

1. Go to “Member system” – “Teams”
2. Click “New team”.
3. Fill in the information for the team – team number is not required.

4.1 Create team times

1. Go to Member system - Teams and click on the team you want to create team times for.
2. Click on Team times
3. Click Create single team time/create series of team times

4.2 Approvals

If the approvals are copied from last season and do not need to be changed, you can skip this step.

If you want to create a new Approval, you should:

1. Go to the “Approvals” tab
2. Click “New approval”. It must be submitted per member and “at registration”.
3. In “title” write the heading and in “text” insert the text.
4. Then click “Publish version”.

 If you want to edit a previous version, click “Publish new version”

5. Add payment to the team

1. Go to the list of teams and tick the box for the team(s) to which you want to add payment. You can select multiple teams at the same time if they have the same price. (In that case, just tick several boxes)
2. When you have ticked the team(s), click “Select action” in the bar that appears – and click “Payment”.
3. In the box, select “Payment” – then price group and billing plan.

6. Open team registration

The last thing you do before you are finished is to open the team registration.

1. Go to Member system
2. Click on Teams, and tick the boxes for the teams you want to open registration for.
3. Click either “Open/close” or “Open/close time”.

If you have specified a specific time for registration start, the team will only be available on that date – even if you open it earlier.